Cloud Hotel Management Software

Manage every hotel operation from one powerful online system.

Rinix Hotel ERP is an all-in-one hotel management software for hotels, resorts, lodges, guest houses and hospitality businesses. Manage rooms, categories, guests, Front Desk check-in, checkout, billing, GST invoices, staff access, payments, reports and communication from one secure dashboard.

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Online and mobile-friendly: access your hotel software from a computer, laptop, tablet or mobile browser with internet access.
Rinix Hotel ERP
Live Dashboard
Total Rooms 42
Available 18
Occupied 21
Weekly Collection Trend
Online Access Open from anywhere using internet.
Mobile Friendly Works on laptop, tablet and phone browser.
Role-Based Panels Admin and User access with permissions.
Live Business View Rooms, revenue, invoices and reports.
Admin and User Panels

Give every hotel team member the right level of access.

Rinix Hotel ERP uses separate login accounts for Hotel Admins and normal Users. Every account works only with the assigned hotel. This keeps hotel data organized, reduces unwanted access and allows owners to control who can see GST and non-GST records.

Hotel Admin Panel

Full Hotel Control

The Hotel Admin panel is for the hotel owner, manager or authorized administrator. Admin users can manage the complete operation and see both GST and non-GST business data.

  • View all bookings, guest stays, invoices, payments and collection reports.
  • View GST records and non-GST records without restriction.
  • Add rooms, room categories, tariffs, hotel profile and invoice settings.
  • Control Front Desk, check-in, checkout, guest documents and final billing.
  • View dashboard cards, room occupancy, collection graphs and business reports.
Hotel Admin access: complete GST + Non-GST hotel data.

Hotel User Panel

GST Records Only

The Hotel User panel is ideal for reception, billing or accounts staff who should work only with GST-related hotel data. Non-GST records are kept hidden for this user type.

  • View GST bookings, GST invoices, GST payments and GST-related reports.
  • Non-GST bookings, invoices, amounts and reports do not appear for normal Users.
  • Use individual User ID and password for each authorized staff member.
  • Access stays limited to the hotel assigned to the user account.
  • Hotel Admin can activate, deactivate or reset user access when required.
Hotel User access: GST-only records. Non-GST data stays restricted.
Daily Hotel Workflow

Manage the complete guest journey from room setup to final checkout.

The software follows the normal hotel workflow. Your team can create rooms, accept guests at the Front Desk, upload identification, collect payments, generate bills and keep every stay record available for future reference.

01

Set Up Categories

Create categories such as Standard, Deluxe, Executive, Suite, Dormitory or any custom room type according to your hotel.

02

Add Rooms & Tariffs

Add room number, category, occupancy, room rate and room status. View live Available, Occupied, Cleaning or Maintenance room status.

03

Front Desk Check-In

Select an available room, enter guest details, add stay dates, collect advance payment and create the guest check-in record quickly.

04

Guest ID Upload

Upload Aadhaar, PAN, Passport, Driving Licence or other guest documents. Access guest ID records again whenever required.

05

Checkout & Invoice

Complete checkout, calculate stay charges, receive balance payment, choose GST if applicable and generate the final invoice instantly.

Complete Feature List

One hotel software for rooms, guests, billing, payments, reports and daily control.

Rinix Hotel ERP connects important hotel modules so your team does not need separate registers, spreadsheets or disconnected software. Room status, guest details, invoices, payments and reports stay connected in one system.

Hotel Profile & Settings

Keep your hotel identity, billing settings and communication information ready for every invoice and report.

  • Hotel name, address, phone, email and GSTIN
  • Invoice prefix, receipt prefix, terms and footer
  • Default check-in and checkout timings
  • SMTP email settings for direct invoice sending

Room Categories & Rooms

Set up room inventory exactly as your hotel operates and keep live status visible for the Front Desk.

  • Create Standard, Deluxe, Suite and custom categories
  • Add room number, tariff, capacity and room details
  • Available, Occupied, Cleaning and Maintenance status
  • Live room availability cards on the dashboard

Front Desk Operations

Help reception staff manage guest arrival, room assignment, advances and departures from one easy screen.

  • Quick check-in for walk-in and regular guests
  • Room allocation from live available rooms
  • Check-in, expected checkout and stay tracking
  • Advance payment, balance payment and payment modes

Guest Profiles & ID Documents

Keep important guest information and identity documents connected with each booking and stay history.

  • Guest name, mobile, address and identity details
  • Upload Aadhaar, PAN, Passport and Driving Licence
  • View guest stay history and previous invoices
  • Search guest data anytime with smart filters

GST & Non-GST Billing

Generate the correct invoice at checkout based on whether GST is required for that guest stay.

  • GST checkbox at checkout or invoice stage
  • GST invoice created when GST is selected
  • Non-GST invoice created when GST is not selected
  • GST slab, CGST and SGST configuration support

Invoices, Receipts & Payments

Keep billing and payment information clear for hotel staff and guests throughout the entire stay.

  • Final checkout invoice and payment receipt
  • Track advance, balance and total paid amount
  • Record cash, card, UPI, bank or other payment modes
  • Open and download old invoices whenever needed

Custom Invoice Format

Present professional invoices that carry your hotel branding and the details required by your business.

  • Hotel name, address, logo and contact details
  • GSTIN display and GST breakdown where applicable
  • Invoice prefix, room details, guest stay details and totals
  • Custom terms, footer and invoice presentation

Email & WhatsApp Sharing

Reduce manual work by sharing the guest invoice directly from the hotel software.

  • Send invoice PDF directly through configured email
  • Share invoice with guest through WhatsApp
  • Use hotel SMTP email and App Password settings
  • Deliver digital bills quickly after checkout

User & Password Management

Give every hotel employee a separate login and control the information they are allowed to access.

  • Separate Hotel Admin and User accounts
  • Admin access for GST plus non-GST records
  • User access for GST records only
  • Activate, deactivate and reset password controls
Smart Billing

Choose GST only when needed and create the right invoice for every checkout.

At the billing or checkout stage, the hotel team can select the GST option. When GST is selected, the software calculates and presents GST details in the invoice. When the GST option is not selected, it creates a non-GST invoice. This makes billing flexible for different guest requirements.

Simple Checkout Billing Control

The Front Desk team does not need different billing software for GST and non-GST stays. The correct bill is selected during checkout, while all booking, room and payment details remain connected.

GST Selected Generate GST invoice with tax details and configured rates.
GST Not Selected Generate a non-GST invoice for the guest stay.
  • Keep GST and non-GST billing records organized separately.
  • Admin sees both types; normal User is restricted to GST-only data.
  • Download, print, email or WhatsApp the invoice after checkout.
RINIX HOTEL TAX INVOICE
Guest: Mr. Guest Name
Room: Deluxe - 204
Invoice: INV-10025
Checkout: 03-Sep-2026
Description Days Amount
Deluxe Room Stay 2 ₹ 4,000
GST / Tax Details - ₹ 480
Grand Total: ₹ 4,480
Share WhatsApp
Reports and Analytics

See your hotel performance with live dashboard numbers, filters, graphs and charts.

Hotel owners and admins can view room availability, occupancy, daily collection, invoices, guest stays and payment data from the dashboard. Filter reports by date, room, category, guest name, invoice number, booking number or payment mode to find records quickly.

Reports Available Anytime

Stop searching through registers and old files. Every completed stay, guest record, payment entry and invoice can be searched and reviewed later. If a guest asks for an old invoice, your team can find and download it again.

  • Invoice reports: search by invoice number, date, guest or room.
  • Guest reports: view check-in, checkout, stay history and guest details.
  • Payment reports: view advance, balance, payment mode and collections.
  • Download invoices again whenever a guest needs a copy.
  • Use date range filters for daily, weekly, monthly or custom-period reports.
Daily Collection Graph View collection trend for the selected date range.
Mon Tue Wed Thu Fri Sat Sun
Room Category Pie Chart Analyze room category-wise status and occupancy.
Deluxe Standard Suite Other
Online and Mobile Friendly

Access your hotel business even when you are away from the reception desk.

Rinix Hotel ERP is built for browser-based online use. Open the software on your desktop, laptop, tablet or mobile browser. Hotel owners can review room status, daily collection, invoices and reports from anywhere with authorized login access and internet connectivity.

No manual registers
Mobile browser access
Live room status
Instant invoice access
Hotel Dashboard Today overview
Available 18
Occupied 21
101
Available
102
Occupied
103
Available
104
Cleaning
105
Occupied
106
Available
Secure Business Control

Keep hotel information organized, controlled and available to the right people.

The software supports hotel-wise access, separate user credentials and controlled GST visibility. It is designed to help hotel owners maintain operational control while allowing reception and billing staff to work efficiently.

Separate Login IDs

Each Admin and User can receive an individual login ID and password. Access can be created, updated, activated, deactivated or reset when needed.

Hotel-Wise Data Access

Users work inside their assigned hotel account. Hotel data such as rooms, guests, invoices and reports stays separated by hotel.

GST Access Control

Hotel Admin sees GST and non-GST records. Normal User sees GST records only, helping the hotel manage controlled accounting access.

Flexible Settings

Update hotel profile, GST settings, invoice style, room categories, default times, terms and email configuration whenever required.

Ready to run your hotel with Rinix Hotel ERP?

Get a complete hotel management system customized with your hotel profile, room categories, GST settings, invoice format, user access, Front Desk workflow, dashboard, reports, email and WhatsApp requirements.

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